Associate Director Of Russian & East European Institute (Program Management Specialist, Indiana University)

Department Information

Indiana University is a leader in area studies with excellent resources available for the study of Eastern Europe and Russia. Our institute is affiliated with more than 90 faculty members from more than 20 departments and schools. Our primary regions include: Balkans, Baltic, and Finnish Studies, the Czech republic, Hungary, Poland, Romania, Russia, and Ukraine.

Job Summary

Department-Specific Responsibilities

  • Optimizes work processes by knowing the most effective and efficient processes to get things completed with a focus on continuous improvement.
  • Incorporates changing federal and university policies and procedures to continuously improve spending, budget tracking, data collection and reporting.
  • Recruits, trains, schedules, evaluates, and supports staff in Center operations and outreach.
  • Takes on new opportunities and tough challenges with a sense of urgency, high-energy, and enthusiasm.
  • Plans, develops, and implements Center activities to actively and creatively address contemporary global issues, K-16 educator needs, student interest, and workforce needs.
  • Inaugurates and maintains relationships with and develops programming for Minority-Serving Institutions and Community Colleges affiliated with the Russian & East European Institute (REEI).
  • Develops long-term, strategic plans for long-term visibility with the Russian & East European Institute (REEI).
  • Identifies and writes external and internal grant proposals.
  • Writes U.S. Department of Education Title VI Grant Proposal with the Director.
  • Constructs grant budgets and creates proposed grant activities.

General Responsibilities

  • Plans, directs and implements programs or events, including the creation of materials to support these events.
  • Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel accommodations, and research activities.
  • Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
  • Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers.
  • Mentors and serves as a resource to provide guidance to team staff members as needed.
  • Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants.
  • May be responsible for meeting revenue targets.
  • Constructs and administers program budgets and approves spending.
  • Tracks progress on deliverables and analyzes data on projected spending.
  • Prepares reports for higher management and funding sources.
  • Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

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